Job Posting - Administrative Clerk

Job Purpose:

The Administrative Clerk interacts and engages the public. This is a wide-reaching but flexible position that covers three main areas: administration, light accounting and space rental. This is a full-time position, 30 hours per week.

Duties and Responsibilities:

Administration

  • Front line reception: answering phones, providing information and referrals, directing calls to appropriate staff, greeting people coming in the door, handling email inquiries
  • General administrative support
  • Assist and orient front office volunteers where necessary
  • Program registration
  •  Assist with set-up of all House-wide events, staff workshops, and meetings as requested. This includes events and meetings outside of the regular works schedule.
  • Troubleshoot office technology – fax, copier, phone maintenance
  • Other admin duties as requested by the Operations Manager and/or Executive Director Accounting
  • Accept fees and issue receipts for services and/or programs,
  • Create client files in ACCPAC
  • Handle daily reconciliation of cash/receipts
  • Process accounts payable

Rental Support

  • Flexibility to work shifts to accommodate evening and weekend rentals
  • Process and review contracts with renters
  • Set up Audio/Video equipment
  • Showcase rental spaces to potential renters
  • Sell the wedding packages and provide follow up services to clients.

Qualifications

  • Minimum of 2 years office experience
  • Excellent verbal and written skills with highly developed interpersonal skills; tact, diplomacy, and flexibility in working with a diverse population
  • Intermediate level proficiency in Microsoft Office, especially Outlook, Word, Excel, Publisher and Access
  • Experience in handling financial transactions
  • Prior database management experience
  • Ability to solve problems and react quickly to situations and inquiries
  • Ability to create and maintain meaningful relationships with community members, and partnering agencies
  • 2nd language and/or experience working in a multicultural environment an asset
  • Creative flare an asset
  • Ability to work flexible shifts to cover sick and vacation leaves
  • Demonstrated initiative to manage multiple priorities with ease and have an increased attention to details.
  • Basic understanding of sales principles and customer service practices.

We offer a challenging, team-oriented work environment, competitive income and benefits, and opportunities for professional and personal development and growth.

Job Details:

Salary: $16.20 – $18.10/ hour

Schedule: Tuesday to Saturday, 1:30-9:00pm, can vary on service demand

Location: Kits House 2305 West 7th Ave, Vancouver

Closing Date: May 15th, 2017 9am.

Submit resumes and cover letters by email to christaw@kitshouse.org

*** No phone calls please ***

We thank all applicants; however, only those candidates to be interviewed will be contacted. Previous applicants need not apply.

 

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Submit resumes and covering letters by Tuesday, May 16, 2017 to:

Submit resumes and cover letters by email to christaw@kitshouse.org

No phone calls please We thank all applicants; however, only those candidates to be interviewed will be contacted. Kits House is an equal opportunity employer.